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Project Manager, RxArt, New York City

 

For RxArt, a New York City-based non-profit arts organization with a focus on the production of art for pediatric centers and hospitals, we are seeking a Project Manager. The successful candidate will work closely with the organization's President & Founder to lead the expansion of projects nationwide. Duties include: manage and oversee all aspects of project development; liaise with artists and hospital staff; create proposals, budgets and contracts; liaise with fabrication and installation vendors and oversee all installations; other duties as required. The ideal applicant will have at least 3 years' experience in project management with a focus on contemporary art; proficiency in Microsoft Excel, Google Drive, Adobe Creative Suite and databases; and familiarity with fabrication and installation practices and vendors. BA in Art History or equivalent preferred; knowledge of project management software essential. An exciting opportunity for a dynamic professional with excellent communications and organizational skills. Salary DOE and excellent benefits. Please send resume with contact information or at least three references and a detailed cover letter to careers@artstaffing.com.

Posted on 5/23/2016

Executive & Personal Assistant, Private Art Dealer, New York City

 

For our renowned Private Art Dealer client with a focus on 19th Century Art we are seeking an Executive & Personal Assistant. The successful candidate will provide professional and personal support to the Director of a private art gallery and arts advisory service. Duties include but are not limited to: Manage schedule of business and personal calendar; arrange all national and international travel for dealer and family; Create related itineraries; liaise with gallery and household staff, schools, physicians and other professional and personal appointments; manage all office and personal correspondence and calls; liaise with clients, artists and guests as necessary; assist with recording and filing information and updating databases; assist with mailings, holiday gifts and functions; order office supplies and provide general administrative support; other duties as necessary. The ideal applicant will have 3-5 years' experience in an Executive Assistant role at a major art gallery, auction house or equivalent, excellent communications, organizational and interpersonal skills, and the ability to manage a diverse calendar of professional and personal obligations. Knowledge of ArtBase, PC and Mac and BA in art history or equivalent required; familiarity with 19th Century art preferred. Availability for some late evenings and occasional weekends required. An excellent position for a polished, team-oriented and discreet professional with a career interest in the role. Salary DOE and excellent benefits. Please send resume as a standard Word document with detailed cover letter and contact info for at least three references to careers@artstaffing.com.

Posted on 5/23/2016

Project Manager & Administrative Assistant
Private Art Collection, New York City

 

For our art collector client, we are seeking a Project Manager & Administrative Assistant. The successful candidate will assist with all administrative functions regarding the care, management and loan schedule of a globally renowned private art collection of Old Masters. Duties include: assist with schedule of collection projects, including museum loans, exhibitions, website updates and work agendas; oversee and update databases; perform research into provenance and maintain related archives; provide support to senior staff, including document production, internal schedules, correspondence, travel plans and filing; serve as courier as needed; other duties as necessary. The ideal applicant will have at least 3 years' experience in a private collection, gallery or museum with a focus on Old Masters; knowledge of basic collections management and best practices; familiarity with collections management databases; and excellent communications, organizational and time management skills. BA in Art History or equivalent required. An excellent opportunity for a dedicated, engaged and team-oriented professional. Some travel. Salary DOE and excellent benefits. Please send resume, detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 5/12/2016

Executive Assistant, Art Gallery, New York City

 

For our celebrated Art Gallery client we are seeking an Executive Assistant. The successful candidate will provide professional and personal support to the Owner of a rapidly growing art gallery. Duties include but are not limited to: schedule appointments; including client, personal and other meetings, calls and events; arrange all national and international travel; liaise with gallery staff regarding information concerning sales, acquisitions, loans, consignments and exhibitions; manage all office and personal correspondence and calls; liaise with clients, artists and guests as necessary; assist with recording and filing information and updating databases; assist with mailings, holiday gifts and functions; provide occasional front desk and general gallery administrative support; other duties as necessary. The ideal applicant will have 3-5 years' experience in an Executive Assistant role at a major art gallery, auction house or equivalent, excellent communications, organizational and interpersonal skills, knowledge of contemporary art and the ability to manage a diverse calendar of professional and personal obligations. BA required. An excellent position for a polished, team-oriented and discreet professional with a career interest in the role. Salary DOE and excellent benefits. Please send resume as a standard Word document with detailed cover letter and contact info for at least three references to careers@artstaffing.com.

Posted on 5/9/2016

IMMEDIATE HIRE: ART HANDLERS, APRIL 25TH THROUGH 29TH, 2016

 

For our distinguished New York City auction house client we are seeking multiple art handlers to work the week of April 25th through April 29th. Prior auction house or gallery experience and full tool kit required. Competitive rates. Not necessary to commit to full week; single dates are fine. Please send resume with cover letter and contact information for three references to careers@artstaffing.com.

Posted on 4/20/2016

Registrar, Art Gallery, New York City

 

For our internationally renowned art gallery client we are seeking a Registrar. The successful candidate will manage all aspects of inventory and collections management. Duties include: condition reports; assist with consignments, research and provenance; liaise with Head Preparator and assist with installation schedules; liaise with conservators, art handlers, insurance and other vendors; maintain archival processes and inventory databases; other duties as necessary. The ideal applicant will have at least 3-5 years in collections management at an art gallery or auction house; understanding of current best practices, familiarity with installation issues and fabrication processes; and knowledge of and interest in contemporary and conceptual art. BA in Art History or equivalent required; excellent organizational, database and communications skills are essential. Salary and benefits DOE. An excellent position for a discreet, flexible and team-oriented professional. Please send resume as a standard Word document with detailed cover letter and contact info for at least three references to careers@artstaffing.com.

Posted on 4/13/2016

ART HANDLING JOB — IMMEDIATE HIRE

 

For our auction house client we are seeking an experienced art handler to assist with a warehouse project this April 13th & 14th . The ideal candidate will have experience with packing and unpacking antique furniture and will work with a second art handler and catalogue staff to assist with the photography of inventory. Competitive rates; please contact David Griffin at recruiters@artstaffing.com.

Posted on 4/11/2016

Bookkeeper & Finance Administrator, Art Gallery, New York City

 

For our internationally celebrated New York City art gallery client we are seeking an Bookkeeper & Finance Administrator. Reporting to the COO the successful applicant will oversee accounts receivable, accounts payable and payroll. Duties include: manage all aspects of payroll processing; prepare checks and wire transfers; record invoices, filing and related statements and databases; handle vendor inquires; make tax deposits and handle sales tax returns; handle fringe benefits administration and assist employees; prepare monthly sales reports and related entries; liaise with auditors, lawyers, contractors, government agencies, insurance and tax accountants; other duties as necessary. The ideal candidate will have at least 5 years' experience in a finance management role, and previous experience with an art gallery, auction house or arts business. Excellent communication, organizational and interpersonal skills, advanced computer skills and the demonstrated ability to grow in a role are essential. A unique opportunity for a committed professional looking for long-term growth into an executive level role. Salary up to 100K DOE and excellent benefits. Please send resume with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 3/3/2016

Dealer's Assistant, Art Gallery, New York

 

For our world-renowned Art Gallery client we are seeking a Dealer's Assistant. The successful applicant will assistant the Executive Sales Director with all aspects of a multifaceted schedule and provide comprehensive support for sales and related projects. Duties include: liaise with clients and artists; manage all correspondence and Dealer's calendar; create daily appointment schedules and weekly sales reports; make all reservations and travel arrangements; draft and edit sales offers; maintain and update databases and schedules; coordinate insurance and shipping of works of art; maintain invoice files and payment reports and liaise with accounting; assist with research; work closely with Registrar for all sales, consignments, loans and exhibition-related activities including arranging client viewings; provide general administrative and office management support; additional duties as required. The ideal candidate will have at least 3 years' experience in an Administrative or Executive Assistant role with a major art gallery or auction house and excellent planning, project coordination, communications and interpersonal skills. BA in Art History or related field is required. An exciting position for a confident, discreet, polished and energetic professional who enjoys a major support role and thrives in a fast-paced environment. An excellent opportunity to work with one of the world's great art sales professionals. Salary DOE and excellent benefits. Please send resume with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 3/3/2016

Jewelry Specialist, Auction House, Philadelphia

 

For our renowned Philadelphia auction house client, we are seeking a Jewelry Specialist. The successful candidate will work to source jewelry and consigners; review and appraise all lots; create and develop client relations with a focus on the Philadelphia market; participate in all jewelry auctions and meet related sales targets; other duties as necessary. The ideal candidate will have at least 5-7 years' experience in jewelry at a major auction house or jeweler and excellent client contacts, interpersonal skills and knowledge of related market trends. Salary DOE plus excellent benefits. Please send resume with detailed cover letter and contact information for three references to careers@artstaffing.com.

Posted on 3/3/2016

Children's Museum of Manhattan, New York, NY
Deputy Director, Philanthropy

 


The Deputy Director, Philanthropy is a new position responsible for fostering a culture of philanthropy at the Children's Museum of Manhattan (CMOM). S/he will lead an ambitious campaign to secure the future of the Museum, oversee all aspects of the Development Department, and be responsible for all of the organization's fundraising and philanthropic initiatives. Reporting to the Director, this position serves as an integral member of the executive management team and will provide leadership and oversight for the Museum's growing development office, contributing to the creation and implementation of strategies that will ensure institutional success. As a publically engaged and highly visible member of the management team, this position is responsible for donor and Board relations and, as such, should share a deep commitment to inspiring involvement and engagement with the Museum.

THE MUSEUM
As New York's premier cultural institution dedicated to young people, CMOM inspires children and families to learn about themselves and our culturally diverse world through a unique environment of interactive exhibitions and programs. Since opening in a neighborhood storefront in 1973, we've grown into a unique 38,000 square-foot learning facility with outreach programs at nearly 50 sites throughout New York City. We're proud to be a destination for visitors from around the world.

Each year, CMOM serves more than 350,000 people, including 65,000 children who visited the Museum as part of a school group or through one of the Museum's community partners. CMOM is committed to making its exhibits and programs available to all and with outreach programs at nearly 50 sites around New York City, we continually reach thousands of families who might not otherwise be able to benefit from our services.

CMOM focuses on four priority areas to impact children in ways that will last a lifetime:

  • Early childhood education prepares children for success in school.
  • Creativity in the arts and sciences inspires creative and analytical thinking skills for lifelong learning.
  • Healthy lifestyles programs provide a blueprint for a family's physical, emotional and environmental well-being.
  • Exploration of world cultures gives children awareness, understanding and context for the diverse society in which we all live.

THE POSITION
It is an exciting time at CMOM, as we enter into a period of significant growth and undertake an ambitious plan for a new expanded facility. We are seeking a dynamic, mission-driven and experienced development professional who will work with the Director and Board to achieve our ambitious and worthy goals of supporting the Museum's physical and institutional expansion and ongoing operations.

PRIMARY RESPONSIBILITIES

  • Work with the Director and Board to develop and implement long- and short-term strategies for fundraising and proactively drive fundraising activity
  • Manage the solicitation, cultivation and stewardship of all CMOM donors — campaign, major gifts, planned giving, foundation, corporate and government funders
  • Lead CMOM's Capital Campaign, working closely with Director, the Board and outside consultants
  • Oversee and hold responsibility for all aspects of the Development Department including Individual Giving (Board, individuals, major gifts, family philanthropies, membership); Institutional Giving (Foundation, federal, state and municipal grants); Corporate Sponsorships; and, Special Events.
  • Grow and supervise the Development staff by setting clear expectations, motivating the team, assisting with their professional development, and maintaining the highest level of professionalism
  • Prepare and monitor development revenue and expense budgets; provide accurate reporting, analysis and integration of data; oversee the maintenance and integrity of donor and prospect records
  • Personally cultivate and solicit major gifts for capital, endowment, annual fund, exhibitions, educational programs and events
  • Develop, cultivate and enhance CMOM's community relationships locally, regionally, and nationally

QUALIFICATIONS
The ideal candidate will have at least 7-10 years' experience in a leadership development position, preferably at a museum or cultural organization with a focus on the arts; a track-record of proven fundraising, particularly at the individual level; experience with mid to large-sized capital campaigns; experience working with boards; and outstanding communications, organizational and interpersonal skills. A deep commitment to the public dimension of museums as well as an interest in children, youth and families is essential. BA required. Salary dependent on experience; excellent benefits and work environment. Please send resume with detailed cover letter and contact information for at least three references to Geri Thomas, President, Thomas & Associates, Inc. gthomas@artstaffing.com.

Posted on 2/11/2016

The Hudson River Museum, Yonkers, NY
Assistant Director, Advancement

 

The largest museum in Westchester County, The Hudson River Museum was founded in 1919 as a museum of Art, History and Science with a focus on addressing a diverse local community. The museum incorporates Glenview, an 1876 masterwork of Eclectic/Eastlake architecture on the National Register of Historic Places, a permanent collection focusing on the Hudson River Valley from the 18th century to the present, a full dome technologically advanced planetarium, a 400 seat amphitheater overlooking the Hudson River and the Palisades, an active special exhibition schedule and the Joyce Green Education Center. Cited by the New York Times as "one of the nation's most unusual cultural facilities," it continues to bring a multifaceted program to the people of Yonkers, Westchester County and the Tri-State region. Working with the Director and the Board Development Committee, the successful candidate will assist with and oversee with all aspects of development, including the following:

  • Set fundraising goals and timelines
  • Manage the annual development budget, monitor expenses, and analyze reports on development activities
  • Implement development strategies for annual giving, special events, grants and donations (government, corporate and individual), sponsorships, planned giving and in-kind resources
  • Coordinate, direct, and evaluate all fundraising activities of HRM to ensure that development goals are met, and report to the Board on development matters at its regular meetings
  • Identify and cultivate institutional, community and individual giving prospects
  • Determine criteria, titles and benefits for tiered giving and membership
  • Create and maintain relationships with new and existing donors; manage related databases
  • Oversee schedule of application and reporting for ongoing grants; identify new grant opportunities
  • Develop a comprehensive communication plan; assist with HRM website and social media platforms as appropriate; provide input on the design, printing, and distribution of marketing and fundraising materials
  • Participate in appropriate local and regional networking/outreach events to promote HRM to prospective and actual donors
  • Supervise development staff and volunteers
  • Other duties as required

The ideal candidate will have at least 5-7 years' experience in development at a museum or cultural organization with a focus on the arts; a track-record of proven fundraising, particularly at the individual level; experience working with boards, and outstanding communications, organizational and interpersonal skills. BA required. Salary dependent on experience. Excellent benefits and work environment. Please send resume with detailed cover letter and contact information for at least three references to Geri Thomas, President, Thomas & Associates, Inc., gthomas@artstaffing.com.

Posted on 2/3/2016

Assistant Director, Art Gallery New York City

 

For our celebrated Art Gallery client we are seeking an Assistant Director. Working closely with the Gallery Director, the successful candidate will assist with all aspects of complex exhibition and art fair schedules. Duties include: assist with consignments; assist with and create art fair proposals; manage and update all inventory databases; provide phone and correspondence support as needed; liaise with artists and clients and address their requests; assist with special projects as directed; other duties as necessary. The ideal candidate will have at least 5 years' experience in an administrative role at a major art gallery, auction house or equivalent, excellent communications, organizational and interpersonal skills, knowledge of postwar and contemporary art with a focus on blue chip American painting and the ability to manage a diverse calendar of professional obligations. BA required. An excellent position for a polished, team-oriented and discreet professional seeking an administrative role. Competitive salary and benefits. Some travel. Please send resume as a standard Word document with detailed cover letter and contact info for at least three references to careers@artstaffing.com.

Posted on 2/4/2016

Executive Assistant, Art Gallery, New York City

 

For our world-renowned Art Gallery client we are seeking an Executive Assistant to the Director. Duties include: provide comprehensive administrative support to the Director; assist with consignments, exhibition schedules and art fair proposals; manage and update all inventory databases; respond accordingly to time-sensitive mail, email correspondence, and phone calls; manage and maintain calendar; oversee the daily schedule and assist in prioritizing tasks; liaise with artists and clients and address their requests; coordinate all travel and hotel arrangements and provide detailed itineraries; assist with special projects or requests as directed; other duties as necessary. The ideal candidate will have at least 5 years' experience in an Executive Assistant role at a major art gallery, auction house or equivalent, excellent communications, organizational and interpersonal skills, knowledge of contemporary art and the ability to manage a diverse calendar of professional obligations. BA required. An excellent position for a polished, team-oriented and discreet professional with a career interest in the role. Competitive salary and benefits. Please send resume as a standard Word document with detailed cover letter and contact info for at least three references to careers@artstaffing.com.

Posted on 1/6/2016

Senior Preparator & Building Manager, Art Gallery, New York City

 

For our renowned Art Gallery client we are seeking a Senior Preparator & Building Manager. The successful applicant will oversee and manage installations and viewings at the gallery and a satellite space; oversee national and international shipping; maintain databases; assist with condition reports and archival photography; oversee and assist with all shipping, packing and installation for art fairs; oversee all building maintenance; liaise with gallery staff, vendors, and contractors; provide top-level client support for viewings and at art fairs; other duties as necessary. The ideal candidate will have at least 5 years' experience as a with a major art gallery or auction house, familiarity with the latest services, methods and installation, packing and registration practices; experience with customs; experience overseeing and assisting part-time art handlers and other staff; and flexibility regarding evening hours. Outstanding interpersonal skills, past experience handling high-value and fragile works and the ability to work with a diverse range of personalities in a fast-paced and high pressure environment are a must. Professional presentation and demeanor, BA in art history or equivalent, US passport and driver's license and excellent communications, organizational and project management skills are essential. An excellent position for a proactive, priority-driven, forward-thinking and team-oriented professional. Salary DOE and benefits. Send resume with detailed cover letter and contact information for at least three references to: careers@artstaffing.com.

Posted on 1/6/2016

Curator, Corporate Collection, East Coast

 

For our significant and progressive corporate client with a strong commitment to arts and culture, we are seeking a highly-experienced curator to direct and oversee acquisitions, commissions and exhibitions for multiple offices and sites in the United States and abroad. The ideal candidate will have experience setting collecting strategies and policies in line with corporate goals and managing a team of curators and collections staff; extensive knowledge of international contemporary art and an established network within the global art world; the ability to work on multiple projects collaboratively; experience providing services to and sharing knowledge with a wide range of employees and constituents; and knowledge of museum standards of collections care are required. MA in Art History or related field; 8-10 years curatorial experience; and, the ability to travel extensively are required. Excellent communication skills, diplomacy and leadership ability are essential. Please send detailed cover letter, resume and the names and contact information of at least three references to: gthomas@artstaffing.com.

Posted on 10/5/2015

Client and Guest Services Associate
Contemporary Art Gallery, Chelsea, New York

 

For our internationally renowned Contemporary Art gallery client, we are seeking a Client and Guest Services Associate. The ideal applicant will have at least 7 years' experience in a gallery in a similar role and provide superlative customer service skills to all gallery visitors during daily office hours, openings, events and public and private programs and receptions. Duties include greeting and facilitating conversations with clients and visitors; answering and forwarding calls; support client presentations; coordinating gallery openings and events; processing sales catalogue orders and keeping inventory; maintaining lists and sending out mass mailings; overseeing and collecting incoming and outgoing mail; routine maintenance of artist and related files; general office and administrative support; and other duties as assigned. Excellent communications, organizational and phone skills and the ability to respond to and work with a broad range of queries, personalities and co-workers are essential. BA in Art History preferred; strong Microsoft Word experience and flexibility for some evening and weekend hours are required. An excellent position for an experienced professional with a career interest in a client services role who can manage a diverse schedule of tasks and events. Knowledge of and interest in arts and culture is essential. Salary DOE plus excellent benefits. Please send resume with detailed cover letter and contact information for at least three references to careers@artstaffing.com.

Posted on 11/5/2015

Head of Modern & Contemporary Art, Auction House, East Coast Location

 

For our celebrated auction house client we are seeking a Head of Modern & Contemporary Art. The successful candidate will develop and oversee all aspects of an innovative sales program and biannual schedule of auctions for Modern & Contemporary Art. Duties include: source property for sale; create and develop long-term client relationships; identify and generate new sources of business; price, authenticate, evaluate and vet a high volume of Modern & Contemporary Art; manage existing client accounts and provide excellent services and support; oversee catalogue production and schedules; work with Business Development and Marketing Departments to determine and meet company and client goals; manage, train and mentor department staff; other duties as necessary. Detailed knowledge of the international art market with a focus on Modern & Contemporary Art, a developed client list and the ability to manage a high volume of material and multiple auctions every quarter are essential. An excellent position for a proactive, client-oriented professional with the proven ability to lead and grow the department while performing in a highly competitive market. The ideal applicants will have a BA in Art History or related discipline; a minimum of 5 - 8 years' experience in an auction house or art gallery with proven sales history; ability to authenticate work; and exceptional communications, networking and organizational skills. Competitive salary DOE and excellent benefits. Please send a resume, detailed cover letter and contact information for three references to careers@artstaffing.com.

Posted on 10/26/2015

PR and Social Media Associate, Art Gallery, New York City

 

For our distinguished art gallery client we are seeking a Gallery Associate. The successful candidate will oversee all aspects of a strategic public relations plan and related social media outreach. Duties include: oversee PR and communications; strategize and implement gallery press plan; write and distribute press releases and support materials; liaise with and develop press contacts; oversee advertising and related budgets and schedules; manage and maintain all social media accounts; update website; oversee design and production of invitations; assist with planning and overseeing all openings, events and programs; respond to queries; other duties as necessary. The ideal applicant will have at least 3 years' experience with an art gallery or arts business with a focus on public relations, knowledge of art press and online platforms and excellent communications, time management and organizational skills. BA and knowledge of Photoshop and Microsoft Office required. An exciting opportunity for an outgoing and proactive professional to thrive in an team-oriented environment. Salary 45K and excellent benefits. Please send resume with detailed cover letter and contact information or at least three references to careers@artstaffing.com.

Posted on 10/16/2015

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